Custom Internal Systems That Eliminate Fragile Workflows

Stop running your operations on tools never designed for the job. Get reliable systems that reduce manual work, prevent errors, and scale cleanly with your business.

Schedule a Free Consultation

15–30 minute call • No pressure

Concrete ideas, not a sales pitch

Free Google Sheet to assess your workflows

Takes 30 seconds

Transform how your operations run—every single day.

Businesses that work with Stax see:

20–50%

reduction in manual admin work

Elimination

of spreadsheet errors and rework

Real-time

visibility instead of reactive reporting

Systems

that scale with new staff, locations, or complexity

This is the difference between "getting by" and running a real operation.

You've hit the spreadsheet wall

You're running a real business on tools that were never meant for it.

Most growing businesses hit a point where Excel, Google Sheets, and hacked-together tools start fighting back.

That's the spreadsheet wall—and it slows everything down.

Tab Chaos

Juggling 10+ tabs and fragile formulas that break when someone breathes on them.

Manual Reports

Spinning the same weekly/monthly reports by hand because "it's just the way we do it."

Formula Hell

Complex XLOOKUPs and pivot tables only one person understands.

If they're out, everything stops.

Copy-Paste Madness

Moving data between systems by hand, introducing errors, and burning hours you'll never get back.

If any of that sounds familiar, you're leaving time and money on the table every single week.

Who Stax helps most

We're especially effective for businesses with heavy operational workflows:

Warehousing & logistics

Inventory-driven businesses

Trades & field services

Real estate & property operations

Auction & resale companies

Manufacturing

High-volume e-commerce

Small SaaS with no engineering team

Any business still running core processes on spreadsheets

If your team touches spreadsheets every day, Stax can help you dramatically reduce operational drag.

We build the systems you wish Excel could.

Stax designs and builds purpose-built internal tools that match how your business really works—not generic templates or bloated off-the-shelf software.

We help you:

Replace spreadsheets with real internal tools

Custom web applications tailored to your workflows: orders, inventory, jobs, approvals, and more.

Automate approvals, workflows, and data processing

Turn slow, manual steps into clean, automated flows with clear ownership and audit trails.

Connect the tools you already use

QuickBooks, Stripe, shipping carriers, CRMs, warehouse systems—your data finally talks to each other.

Give everyone the right view of the business

Role-based dashboards, background jobs, alerts, and exports so people get exactly what they need, when they need it.

Result:

Fewer manual steps. Fewer mistakes. Faster execution.

From spreadsheet chaos to streamlined operations

Every Stax build is different, but the outcome is the same:

No more broken formulas at 10 p.m.

No more "Who updated this sheet?" arguments

No more heroic copy-paste marathons before a big meeting

Just workflows that run cleanly, every day.

Sample systems we've built

A few examples of what this looks like in the real world:

Auction Automation

End-to-end system: bidder registration, real-time bidding, invoicing, and payment tracking.

→ Replaced manual bid sheets and email chaos; cut admin time per auction by hours.

Warehouse & Inventory Control

Barcode scanning, automated reorder points, supplier integration, real-time stock tracking.

→ Replaced 15 spreadsheets with one reliable source of truth; reduced stock-out errors.

House Flipping Operations

Contractor scheduling, expenses, progress photos, profit tracking.

→ Gave the owner a real-time dashboard for every property.

Financial Reporting & KPIs

Automated dashboard pulling from QuickBooks, Stripe, and bank feeds.

→ Executives get real-time numbers without anyone touching a spreadsheet.

Different industries, same story: less manual work, more control, better decisions.

Why work with Stax instead of a generic dev shop?

Senior-level dev, no agency overhead

You work directly with one experienced developer who understands both code and business operations.

Flat pricing, not hourly billing

Transparent pricing based on outcomes—not "how long it takes."

AI-accelerated, human-led

AI speeds up the boring parts; humans ensure reliability and clean architecture.

Fast builds, clean architecture

Quick delivery without leaving a mess. Your system will be maintainable for years.

Ongoing support, not a handoff

We stay available for enhancements, improvements, and new features.

Business-first approach

We design around your bottlenecks and KPIs—not around frameworks and buzzwords.

What our clients say

Real results from businesses that replaced spreadsheet chaos with Stax systems.

"Before Stax, we were running auctions on a mess of spreadsheets multiple tabs, fragile formulas, endless copy/paste. One mistake could derail the whole process. Stax replaced everything with a clean web-based system. It's fast, reliable, and saves us hours of admin work every single day."

Charles

Auction Logistics

"I used to spend part of every morning updating a spreadsheet manually just to get our numbers. Now I just log into my app and everything is there; no copy/paste, no cleanup, no wasted time."

Doug

Finance

"We tracked bids, estimates, and project details across multiple spreadsheets. Nothing was consistent and everything took too long. Stax built an app that brings it all together. Everything we need is in one place, and our team finally has a workflow that makes sense."

Jeff

Real Estate

What does a Stax system usually cost?

Small systems

$5k–$12k

Medium systems

$12k–$25k

Large systems

$25k+

Every project is unique, but most fall into these ranges. If a system eliminates even 5–10 hours of manual work per week, it typically pays for itself in months—not years.

How much time are you losing?

If your team spends:

10 hours/week

fixing spreadsheets or doing manual data entry

at $30/hour labor cost

you're wasting $1,200/month

or $14,400/year

Most Stax systems eliminate 50–90% of that work.

Is Stax right for your business?

Best fit if:

✓ You're running on spreadsheets, manual processes, or an aging internal system.
✓ You've got 10–200 employees and feel the strain of growth.
✓ You know your team is wasting time on repetitive, manual tasks.
✓ You're ready to invest in something solid that will pay off for years.

Not a fit if:

✗ You just need a basic marketing website.
✗ You're looking for the cheapest dev possible.
✗ You don't have a clear internal owner for process decisions.

How we work together

Discovery Call

15–30 minutes to walk through your workflows, tools, and bottlenecks. We'll identify the highest-ROI opportunities.

Fixed-Price Proposal

Clear scope, timeline, and outcomes. No hourly guessing.

Build & Iterate

We design, build, and ship in tight cycles. Most projects take 2–6 weeks.

Launch & Support

We deploy, train your team, and stay on for support as your needs evolve.

FAQ

Do you work with our existing tools?

Yes. We integrate with QuickBooks, Stripe, shipping carriers, CRMs, inventory tools, and more.

Do you modernize old internal systems?

All the time—old PHP apps, Access databases, FileMaker systems, Excel-driven workflows, etc.

How long does a typical project take?

Most builds are completed in 2–6 weeks, depending on size.

Will you train our team?

Yes. Every project includes onboarding and documentation.

Can we request changes after launch?

Yes. Most clients choose an optional support plan for ongoing improvements.

Remote or onsite?

Fully remote. 100% U.S.-based.

Ready to stop running your business on spreadsheets?

Let's talk about your operations—not just software.

We'll walk through where you're losing time today and sketch out what automation could look like.

Schedule a Free Consultation or Send Us an Email

Free consultation • No pressure • Honest assessment and next steps